Life doesn’t always go according to plan. And when the unexpected happens, students may need to take a break from their college studies. A leave of absence (LOA) can provide the time and space necessary to address personal, medical, or financial challenges, or simply to reevaluate academic and career goals. Deciding to take this step can feel overwhelming, so we’re here to help you navigate the process.

What Is a Leave of Absence?

A leave of absence is a break from an academic program that is formally approved by a college or university. If you ask for this type of leave, you will remain a student on record but will not be actively enrolled in classes. Many institutions have policies that allow students to return after the leave without having to reapply.

Leave of Absence vs. Gap Year

The difference between a leave of absence and a gap year is the time when you take the break from school. If you take a break between high school and college, then this is defined as a gap year or gap semester. If you take time off after you have already started your college career, then this is defined as a leave of absence. The breaks in your educational timeline are treated very differently.

Reasons to Take a Leave of Absence

Students may take a leave of absence for a variety of reasons, including:

• Medical Needs: Physical or mental health issues that require attention
• Personal Challenges: Family emergencies, burnout, or other personal situations
• Financial Struggles: The need to save money or address financial instability
• Career Opportunities: Pursuing a demanding internship, an external study abroad program, military service, or other opportunities that align with long-term goals

Identifying your reason for the leave can help you navigate the process and communicate effectively with your institution.

What to Consider Before Taking a Leave of Absence

Although there are legitimate and wise reasons to pursue a formal break from your studies, be sure to consider these additional factors:

• You may risk losing your financial aid.
• You may need to reapply for admission.
• You risk losing your academic momentum.
• Federal loans will likely enter their grace period.
• If you took out a student loan, then your loan due date will likely move up to accommodate your lack of enrollment (often if you are not enrolled at least half time for 180 days, you will be considered in a withdrawn status and enter loan repayment); be sure to check your loan terms and conditions for how leaves of absence are handled.
• Many colleges offer counseling, career services, and financial aid advising to help you make an informed decision.

Steps to Take a Leave of Absence

Here’s a step-by-step guide for taking a leave of absence:

1. Review Your College’s Policy

• Start by reviewing your school’s leave of absence policy, typically found in the student handbook or on the registrar’s website. Reach out to your advisor or the registrar’s office with questions about the policy.
• Pay attention to deadlines, eligibility requirements, and how long you can take a leave.

2. Consult Departments for Advice and Next Steps

• Registrar’s Office: Learn about and submit the official paperwork necessary for a leave of absence.
• Financial Aid Office: Understand how the leave will impact scholarships, loans, and grants.
• Academic Advisors: Discuss how a leave may affect your academic progress and graduation timeline.
• Housing: If you live on campus, clarify policies about leaving your dorm or apartment.

3. Gather Documents

• Some schools require documentation to support your leave request, such as a doctor’s note for medical reasons or a personal statement explaining your circumstances.

4. Submit a Formal Request

• Complete any forms or withdrawal paperwork, and submit them by the stated deadlines. This may include both physical paperwork and online submissions.

5. Prepare for the Transition

• Notify professors, employers, and any other relevant parties about your leave.
• Plan for health insurance coverage, if your insurance is through your institution, as some schools tie insurance eligibility to enrollment.

6. Stay Informed

• Keep in touch with your school during the leave. Some colleges require periodic updates or renewal of the leave.

Returning from a Leave of Absence

During the break from your studies, hopefully your circumstances will settle, and you can feel more prepared to complete your academic program. As you’re looking to return to your college or university, here are some tips to help your transition back:

• Review re-enrollment policies and deadlines.
• Submit any necessary documents, such as a reinstatement form or proof of resolved issues (e.g., a doctor’s consent).
• Plan your schedule with an advisor to ensure a smooth transition back to academic life.

Remember the Big Picture

Taking a leave of absence can be an effective tool for addressing life circumstances or pursuing opportunities outside the classroom. You may feel like you are not making forward progress or even taking a step backward, but sometimes pausing is exactly what is needed. So don’t be discouraged when your original plans change. By understanding the process, communicating with your institution, and planning ahead, you can ensure that your time away supports your long-term goals.